Which calendar services does the assistant work with?

Because your assistant uses browser automation, it can interact with any web-based calendar including Google Calendar, Outlook, and Apple Calendar. It navigates the calendar interface just like you would, so there is no API integration to configure.

Can I set recurring meetings through the assistant?

Yes. Just tell it what you need: "Schedule a weekly standup with the design team, Tuesdays at 10 AM." It will create the recurring event and handle any one-off changes participants request.

How does the assistant communicate with meeting participants?

The assistant can send meeting invitations and coordinate through email via browser automation. Participants interact with standard calendar invites. They do not need a RunTheAgents account or any special software.

Use Case

End the Back-and-Forth. Let AI Schedule Your Meetings.

Tell your assistant who you need to meet with and when you are free. It handles the coordination, sends calendar invites, and manages rescheduling. All through a quick chat on WhatsApp or Slack.

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The Hidden Cost of Meeting Coordination

8.4 hrs

Average time spent per week coordinating meetings for managers

62%

Of professionals say scheduling conflicts disrupt their workflow

5+ emails

Typical back-and-forth messages to confirm a single meeting

How AI Meeting Scheduling Actually Works

Most scheduling tools give you a booking link and call it solved. That works for inbound meetings, but it falls apart when you are coordinating between multiple people, juggling time zones, or trying to batch meetings on specific days.

Your RunTheAgents assistant takes a different approach. You tell it what you need in plain language: "Set up a 30-minute call with Sarah and Tom next week. I prefer mornings, avoid Wednesday." The assistant checks availability through your calendar interface, proposes options to the other participants, and confirms once everyone agrees. If someone needs to reschedule, the assistant handles that too.

Because it connects through WhatsApp, Telegram, or Slack, the whole process feels like texting a human assistant. There is no new app to learn, no booking page to configure.

Scheduling Capabilities

Multi-Participant Coordination

Scheduling a meeting with three or more people usually means exponential email threads. Your assistant proposes a shortlist of times that work for everyone and converges quickly, handling the negotiation itself.

Time Zone Intelligence

Working with teammates or clients across time zones? The assistant automatically converts and presents times in each participant's local zone, avoiding the confusion of manual conversion.

Buffer and Focus Time Protection

Tell your assistant to keep 15-minute buffers between meetings, protect your Friday afternoons, or block morning deep-work hours. It respects these preferences every time it schedules.

Rescheduling and Cancellation

Plans change. Message your assistant "Move tomorrow's standup to Thursday" and it handles the updates, notifications, and calendar changes without you touching a single invite.

AI Assistant vs. Traditional Scheduling Tools

Traditional Scheduling Tools

Share a booking link and hope people use it
Manual setup for each meeting type
Limited to one calendar platform
Rescheduling requires manual intervention
No awareness of your personal preferences

RunTheAgents AI Assistant

Coordinates naturally through messaging apps
Handles any meeting type with a simple request
Works with any calendar through browser automation
Rescheduling with a single message
Learns your preferences and protects your time

Frequently Asked Questions

Email Management Personal Productivity Slack Integration For Executives

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